Virtual Meeting

What Is a Virtual Meeting?

Advances in technology allow you to virtually meet people who may be in another country. Virtual meetings are becoming more popular every day, and with these types of events, you can perform various tasks: present a product to a client, hold meetings with team members, or even host a webinar for third parties.

What Should You Know About Virtual Meetings?

We live in 2022, and the virtual meeting has become the new normal. Whether due to COVID-19 requirements, the continued growth of remote work opportunities, or something else, more people than before are using software solutions to keep in touch with their employees. And this is good! But because this medium is new to many people, the etiquette of virtual meetings is often misunderstood or, worse, ignored. We want to change this situation!

The solution to the modern distance world is a virtual meeting. With the help of a laptop, some online collaboration tools, and the magic of the Internet, virtual meetings allow teams to have regular topical discussions and discuss long-term plans while enjoying the comfort of their own homes.

A virtual meeting can be defined as an event or sequence of events in which people participate from different locations via the Internet. It is possible to hold a virtual meeting in which all participants train at the same time from different locations, called real-time.

What Are the Benefits of the Virtual Meeting?

What are the benefits of investing in virtual meetings to communicate with clients, partners, or a team? Check out the main ones:

  • Time optimization.

The main advantage is the optimization of the working time of all participants. Imagine how many hours you can lose on the road even within the city, not to mention in another region or country. With the help of technology, you can effectively solve this problem.

  • Increase Productivity.

A virtual meeting without moving and often unnecessary formalities contribute to a more productive process. The time of the conversation is devoted exclusively to the essence of the issue.

  • Organization of the meeting.

It may not be easy to move within your city or receive a client at your office. Thus, a virtual meeting can create an opportunity to discuss important things in a busy schedule. Digital transformation also allows you to enjoy all these benefits without having to make large investments.

How to Plan and Host a Virtual Meeting?

A virtual meeting is unlikely to completely replace face-to-face meetings, but with rapid expansion and advances in technology, companies are cutting costs by hosting virtual meetings while team members are geographically separated. While effective meetings generally follow similar principles, doing virtual work in an online meeting room can present a unique set of challenges.

Virtual meeting etiquette ensures that online meetings run smoothly. Without it, your online meetings will be disorganized and unproductive; participants will have to shout over each other to be heard, and emotions can run high, which will lead to a lack of culture. In addition, online meeting etiquette will make virtual meetings more like the in-person meetings they are meant to replace. This will help remote workers experience a sense of camaraderie and unity.

8 Tips for More Effective Virtual Meetings

  1. Organize them well. Good organization is the key to running effective virtual meetings.
  2. Further reading.
  3. Focus on what’s most important.
  4. Accept the mandatory video policy.
  5. Confirm everyone in the virtual room.
  6. Share your microphone.
  7. Don’t be disrespectful.
  8. Keep them short and sweet.